Create an estimate in quickbooks when you want to give your customer a quote, bid, or proposal for work you plan to do. The estimate form looks very much like an invoice; however, its purpose is to help you begin negotiations with your customer.

After you've done the work or performed the service and you're ready to bill your customer, you can add data from the estimate to an invoice, eliminating the need to re-enter the information.

Here are the basic instructions on how to create an estimate:

  1. Click Plus icon (+) on the top right > Estimate.

  2. Add the Customer's name.

  3. Verify the Estimate Date and enter the Expiration Date (optional).

  4. Enter the Service Date, Product/Service,Qty, Rate, Description, Amount & Customer message.

  5. Under the Customer's name is the Status drop-down arrow, choose a status (optional).

  6. Click Save.

 

We also provide a QuickBooks Enterprise Support for the small business related issues.

 

Change the copy settings for Estimates:

  1. Choose Gear icon on the top right >  Account and Settings or Company Settings.

  2. Choose Advanced on the left.

  3. In the Automation section click the Pencil icon on the right.

  4. Check the Copy estimates to invoices box.

  5. Select the drop down to choose one of the two options:

    • Copy pending and accepted estimates

    • Copy accepted estimates only

    • These options will determine which estimate status you'll be allowed to copy to invoices

  6. Click Save.

  7. On the bottom right click Done.

 

How to add an estimate to invoice:

Although the estimate looks very much like an invoice and you can print it or email it, it's still not a true transaction yet. The charges on an estimate won't appear in the customer center or be posted to a sales account until you add the estimate to an invoice and save it.

To add the estimate to a new invoice, first locate the estimate you already created:

  1. Go to your Dashboard

  2. Choose Sales or Invoicing at the left > Customers on the top.

  3. In the Money Bar, that is the multiple colored bar across the top, choose Estimate.

  4. Find an Estimate you want to invoice.

  5. In the Action column on the right select Start invoice.

  6. Choose Add on all the estimates listed on the right you want to invoice.

  7. Review the information pulled from the Estimate and edit if necessary.

  8. Save your Invoice.

Note: Depending on your settings, you may need to change the status of the estimate to Accepted before you can add it to an invoice.  See Change the copy settings for Estimates to change your settings.

After you save the invoice, the status of the estimate is automatically changed to Closed. This way, the estimate will no longer be available to add to other invoices.

 

Unable to add the estimate to an invoice?

There are several reasons this could be happening:

Reason 1: You've selected a different customer than the one you selected when you originally created the invoice.

 

To find a list of estimates:

  1. Go to your Dashboard.

  2. Choose Reports at the left.

  3. Use the search box and look for Estimates by Customer.

  4. Select your date range and grouping and click Run Report.

  5. When you locate the estimate in question, see if the customer's name is the same as the one you were choosing when trying to create an invoice.

  6. If the estimate in question does not show under the correct customer name, click on the estimate so the estimate form will open and change the customer name.

  7. Click Save.

If the name on the estimate is correct when attempting to create the invoice continue to the other reasons below.

Reason 2: The estimate copy settings is not set to both Pending and Accepted.

 

If this option is set to Accepted Estimates Only you will not be able to add pending estimates to invoices. You can change the status of the estimate to Accepted, or you can change this setting by going through the following steps:

  1. Choose the Gear icon at the top right > Company Settings or Account and Settings.

  2. Choose Advanced at the left.

  3. In the Automation section choose the Pencil icon on the right.

  4. Select the Copy estimates to invoices check box.

  5. Select Copy pending and accepted estimates in the drop down.

  6. Click Save.

  7. On the bottom right click Done.

Reason 3: On the estimate the Status section may not have the appropriate Status selected.

  1. Locate the estimate you previously created.

  2. On the upper left of the estimate, make sure that the Estimate Status field is set according to your copy setting (Accepted or Pending).

  3. If you change the status, click Save.

  4. You should now be able to add the estimate to an invoice.

 

Can I add one estimate to more than one invoice?

Estimates on QuickBooks Online weren't designed to be added to more than one invoice; however, we do have a solution that may be helpful. Here's what to do:

 

Step 1: Find the desired estimate and click on it to edit it.

Step 2: Change the Estimate Status from Closed to Accepted.

  1. On the top left of the Estimate screen find the Status section.

  2. Click the Status drop-down arrow and select Accepted.

  3. When you see, The Transaction you are editing is linked to others. Are you sure you want to modify it?, click Yes. This will disconnect the link to the invoice this estimate was included on. The invoice will remain intact but the link from the estimate will be gone.

  4. Click Save.

Step 3: Add the estimate to a new invoice. If need to add to more than one estimate, follow Steps 1 and 2 for each invoice.

What report can I run to see the status of an estimate and if it has been applied to an invoice?

To see the status of your estimates and if they have already been applied to an invoice, use the Estimates by Customer report.

  1. Go to your Dashboard.

  2. Choose Reports at the left.

  3. Use the search box and look for Estimates by Customer.

  4. Select your date range and click Run Report.

    • This report will provide you the name of the customer, number (Num) of the estimate, Status, a few other bits of information and an Invoice # if it's been applied.

Note: To further customize the report click the Customize button on the upper right.

How do I delete an estimate?

 

To delete an estimate, first you have to locate it:

 

  1. Go to your Dashboard.

  2. Choose Sales or Invoicing at the left > Customers on the top.

  3. Choose Estimates in the Money Bar on the top of the page.

  4. In the Open Estimates column, click on the estimate(s) to navigate to them.

  5. Click on the Estimate to pull it up on the screen.

 

To delete an estimate:

  1. Click More in the bottom center

  2. Select Delete

  3. When you see Are you sure you want to delete this estimate? click Yes.

 

For more information aboutQuickBooks Point Of Salewe also provide a 24*7 toll free number +1-855-441-4417.

 

Read more : - https://www.wizxpert.com/estimate-invoice-in-quickbooks-online/

 

Article Source : -  https://community.intuit.com/articles/1145302-estimates-setup-function-and-common-questions